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Successor Custodian Of Medical Records Agreement


The Personal Health Information Protection Act, 2004 (PHIPA) allows physicians who are custodians of the medical record to pass on patients` personal health data to a potential successor, so that the potential successor can evaluate and evaluate the physician`s practice, as long as the potential successor enters into an agreement on the confidentiality and security of information2. if you provide medical records to someone legally entitled to hold transfer agreement documents in a written agreement. An agreement may take into consideration the following: as a general rule, it is considered a best practice for physicians who retire or relocate their practice outside their current community, to try to arrange a successor who takes over the entire practice, or at least part of the practice. However, the College recognizes that this will not always be possible for a number of other reasons. If there is uncertainty about who is responsible for the medical records of a deceased physician, a call to the CMPA or the College`s Physician Advisory Service may help. For more information on medical records and practice closures, see the resources listed below. Physicians who close their doctor`s office often turn to the college for advice on what steps they should take before closing their doctor`s office. The college also receives calls from patients asking how to get their medical records, get overdue prescriptions, or lab reports because their doctor has closed their practice. When a physician dies, the physician`s estate administrator is considered to be the custodian of the records until the retention and control of the records is transferred to another person legally entitled to keep them.3 In cases where it is not possible to arrange a successor or where patients decide not to associate with the intended successor, Doctors can always help patients find a new healthcare provider. The CMPA is a national organization and provides comprehensive advice on a number of medico-legal issues. Ontario-specific information is recommended that physicians consult the cpSO guidelines and the consultation document on medical office closure issues. .

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